FINAL PROGRAM

Before the Conference:

• Please view the Technical Program for information about the session you are chairing.
• A copy of the author biographies will be sent to you. Contacting the presenters in your session(s) is a way of ensuring their attendance and commitment to the meeting.
• Check for any late program updates on the room sign outside of the meeting room.
• You will receive Session Report form to be signed by presenter after presentation. Please make sure that all presenters sign the form as a proof for paper’s eligibility to be indexed in IEEEXplore.

Chairing the Session:

• Introduce the session topic.
• Introduce the speakers
• Maintain the program schedule. Total time for each presenter is 15 minutes with 12 minutes presentation time and 3 minutes discussion.
• Be prepared for the unexpected!
• If you find a presenter has failed to attend:
  • Contact the organizing committee (parallel session committee) to make sure that the presenter attends the conference. The parallel session committee will check on registration list in registration desk.
  • Note the no show on the Session Report form.
  • If possible, please try NOT TO move to the next paper. Attendees plan for the talks they want to hear based on the published schedule. Instead, please choose one of these options:
    • Open the floor to an extended Q&A session for speakers who have already presented
    • Have one or two controversial topics ready for discussion
    • Bring a topic on your laptop for presentation and/or discussion
    • Open the floor for discussion on any topic of interest to the audience
  • Start the next talk at its published, scheduled time.

Note:
There is a good article on how to be a good session chair. You can read it here