September 19, 2016

Download Technical Program iBioMed (PDF)

Screen Shot 2016-09-27 at 15.54.56

Session Chair Responsibilities

Before the Conference:

  • Please view the Technical Program for information about the session you are chairing.
  • A copy of the author biographies will be sent to you. Contacting the presenters in your session(s) is a way of ensuring their attendance and commitment to the meeting.
  • Check for any late program updates on the room sign outside of the meeting room.
  • You will receive Session Report form to be signed by presenter after presentation. Please make sure that all presenters sign the form as a proof for paper’s eligibility to be indexed in IEEEXplore.

Chairing the Session:

  • Introduce the session topic.
  • Introduce the speakers
  • Maintain the program schedule. Total time for each presenter is 15 minutes with 12 minutes presentation time and 3 minutes discussion.
  • Be prepared for the unexpected!
  • If you find a presenter has failed to attend:
    • Contact the organizing committee (parallel session committee) to make sure that the presenter attends the conference. The parallel session committee will check on registration list in registration desk.
    • Note the no show on the Session Report form.
    • If possible, please try NOT TO move to the next paper. Attendees plan for the talks they want to hear based on the published schedule. Instead, please choose one of these options:
      • Open the floor to an extended Q&A session for speakers who have already presented
      • Have one or two controversial topics ready for discussion
      • Bring a topic on your laptop for presentation and/or discussion
      • Open the floor for discussion on any topic of interest to the audience
    • Start the next talk at its published, scheduled time.

There is a good article on how to be a good session chair. You can read it here